Control AI costs and budgets
Track AI spending across departments, eliminate waste, and forecast budgets with confidence.
Challenges You Face
Hidden AI spending
AI subscriptions buried across credit cards, expense reports, and departmental budgets. True costs are invisible.
No accountability
When anyone can sign up for AI tools, no one owns the budget. Costs spiral without oversight.
Duplicate subscriptions
Three teams using different AI tools for the same purpose. You're paying triple what you should.
Surprise invoices
Usage-based AI pricing means surprise bills. Budgets are exceeded before you know it.
How Armadillo Helps
Common Workflows
Monthly cost review
- 1 Pull AI spending report
- 2 Compare to budget
- 3 Identify anomalies
- 4 Approve or investigate
Budget planning
- 1 Analyze historical trends
- 2 Project future growth
- 3 Set departmental budgets
- 4 Configure alerts
Cost optimization
- 1 Identify duplicate tools
- 2 Find unused licenses
- 3 Recommend consolidation
- 4 Track savings
The AI spending problem
AI tools are uniquely challenging for finance teams:
Decentralized purchasing: Anyone with a credit card can sign up for AI tools. Traditional procurement processes don’t apply.
Usage-based pricing: Many AI tools charge by usage. Costs are unpredictable and can spike without warning.
Rapid adoption: New AI tools appear constantly. Spending grows faster than budgets can accommodate.
Overlapping tools: Different teams adopt different tools for similar purposes. You’re paying multiple times for the same capability.
How Armadillo helps
Armadillo gives finance teams the visibility and control they need:
1. Track every dollar
Armadillo connects to your expense sources:
- Corporate credit cards
- Expense management systems
- Invoice processing
- Subscription management tools
AI-related spending is automatically identified and categorized, even when vendor names are obscure.
2. Set meaningful budgets
Budget at any level:
- Company-wide: Total AI spending cap
- By department: Marketing $5k/month, Engineering $10k/month
- By tool category: Chatbots $3k/month, Code assistants $5k/month
- By individual tool: ChatGPT Team max $2k/month
Alerts notify the right people before limits are exceeded.
3. Find savings
Armadillo identifies optimization opportunities:
Duplicate tools: Three teams using different AI writing tools? Consolidate to one.
Unused licenses: Paying for 50 seats but only 30 active users? Right-size your subscription.
Volume discounts: Scattered purchases miss volume pricing? Consolidate with one vendor.
Cheaper alternatives: Paying premium prices for basic features? Armadillo suggests alternatives.
Most organizations find 15-25% savings potential in their first analysis.
ROI that’s easy to demonstrate
Finance teams need to justify investments. Armadillo ROI is straightforward:
- Cost savings from optimization
- Time saved on manual tracking
- Risk reduction from governance
- Compliance cost avoidance
The platform typically pays for itself within the first quarter.
"We discovered we had six different AI writing tools across the company. Consolidating saved us $40k annually."